• Arnprior

• Full Time

• Previous Experience an Asset
• Experience 1-3 yrs.
• Customer Service Experience
• Will Train
• Good Communications Skills
• Attention to Detail
• Strong Problem Solving Skills

Key Responsibilities

The successful candidate will provide administrative and operational support across multiple departments, including sales, project management, shipping, accounting and marketing. This diverse role requires strong organizational skills, attention to detail and a solid understanding of financial and accounting processes, particularly accounts receivable, invoicing and payment tracking.

Previous experience working with financial records, accounts receivable or related accounting functions is required; however, formal post-secondary education in accounting or finance is not necessary. The ideal candidate will have practical, hands-on experience, strong numerical skills and the ability to adapt to changing priorities.

Duties may include:

- Prepare sales quotes, purchase orders, pricing sheets and invoices.
- Coordinate shipping quotes, arrangements, tracking and documentation.
- Research equipment, products and pricing to support sales proposals and project teams.
- Answer incoming phone calls and monitor general email inquiries, directing customers to the appropriate staff.
- Prepare and process monthly sales commissions.
- Enter invoices into Dext accounting software.
- Code invoices and receipts to the appropriate accounts.
- Update approved quotes in Xero accounting software.
- Maintain accurate records and organize files and documentation.
- Work closely with sales and project teams to support daily operations.
- Provide administrative assistance to various departments, including project management, shipping, warehouse operations, sales and marketing.
- Manage multiple responsibilities while adapting to shifting priorities.
- Provide additional support and work flexible hours during busy periods, as required.

Qualifications and Skills

The ideal candidate will possess:

- 2–4 years of relevant experience in an office or administrative environment.
- Strong financial knowledge and experience with accounting-related tasks.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Proficiency in Google Workspace.
- Ability to quickly learn and confidently use office, accounting and inventory management software.
- Strong research skills, including gathering and analyzing information.
- Excellent attention to detail and accuracy.
- Strong analytical thinking and problem-solving abilities.
- Ability to manage multiple tasks, meet deadlines and prioritize responsibilities effectively.
- Ability to work independently with minimal supervision.
- A reliable, flexible and adaptable approach to work.
- Ability to work efficiently in a fast-paced environment while maintaining accuracy and professionalism.

Additional Information

This position involves a combination of regular administrative duties and evolving responsibilities based on business needs. The successful candidate must be comfortable supporting multiple departments and adjusting priorities as required. Additional hours may be necessary during peak business periods.